Thursday, September 25, 2008

...infORmatiOn enviROnmEnt...

At first, I thought that we are supposed to identify a information environment team for this assignment. But after asking Sir about the assignment, it made me realize that it was just all about the information systems of a given institution. But actually, reminding about that topic makes takes me long enough to understand.

So remembering the lessons we had in MIS, specifically about IS. Information Systems sometimes refers to a systems of person, data records and activities that process the data and information in an organization, and it includes the organization's manual and automated processes. About MIS, it's merely managing a systems of people. But more likely, it is not natural to manage people, but it is more nice to hear about leadership. The difference between the two is managing, means controlling, handling and directing. If people are being manage, it means that the manager is only controlling them and it's up to the people below level to do the task. Unlike, leadership. It only means that he or she is just the leader for the task being thrown to the group. For this topic, it is better to lead than to manage because we are talking about an information environment which deals to the surrounding.

Information environment might be a company or organization. Now a days, big companies such as DLPC or the Davao Light and Power Corporation involves with information systems. Thus it is a big help for their daily routine which brings the company in great ease. In that case, DLPC or the Davao Light and Power Corporation is one of the member of the information environment. Information as a concept has a diversity of meanings, from everyday usage to technical settings. Generally speaking, the concept of information is closely related to notions of constraint, communication, control data, form, instruction, knowledge, meaning, mental stimulus, pattern, perception, and representation. Information is also an any type of pattern that influences the formation or transformation of other patterns. Environment means about a surroundings. It may either be a group of people surrounding you, or a surroundings of a thing. Or in other words, information environment is a surrounding of communication, control data, form, instruction, knowledge, meaning, patterns around a specified company which influences the transformation of the said company. And an information environment simply means that it is an environment for which the people inside the environment can interact with the environment outside their environment.

If I were to choose an Information Environment, I'd rather choose my adopted company in this subject Management Information Systems or MIS. And as I mentioned above, it is the Davao Light and Power Company. Davao Light and Power Company is the third largest privately-owned electric utility in the Philippines. It holds the franchise for distributing electric power to Davao City, the largest city in the world in terms of land area, as well as Panabo City and the municipalities of Carmen, Dujali, and Sto. Tomas in Davao del Norte. Davao Light & Power Company, Inc. (DLPC) was incorporated in 1929 by P.H. Frank, Relatives and Associates. Negotiations for the purchase of DLPC by the Aboitiz Group was seriously undertaken in late 1941 but was subsequently aborted due to the outbreak of World War II. Early in the 1950s, much of Davao City’s economy relied on agriculture and the only major use of electricity was for lighting up houses at night. Hence, DLPC pursued an aggressive marketing and production strategy by opening a Davao agency for Aboitiz & Company whose sole purpose was to sell various electrical equipment in order to introduce electrical usage to the populace. Results were an increase in peak capacity from 1,500 kW in 1952 to 26,500 kW in 1970. Execution of improved methods of production such as the acquisition of bigger engines and heavy fuel translated into savings for its 10,000 plus consumers. In 1963, it was the first utility in the Philippines to use Bunker Fuel on Diesel Engines. The technical expertise of DLPC’s key personnel brought the company to the forefront of the development of mini hydroelectric generating plants. From diesel-fed generating sets in the beginning, the utility switched to more economical heavy fuels. It operated mini hydros but later on hooked up with the Mindanao Grid of the National Power Corporation (NPC) in 1979 making it an exclusive distributor of electricity as it is today. So as said by their profile and history, now, this company serves as the big institution that distributes electric power in our own houses. So as big company as the DLPC, it is more profound that it is an Information environment company.

Davao Light and Power Company Incorporated has its own Information Systems Department on which it is divided into 4 departments. The BSD or the Business Solutions Department, the NID or the Network and Infrastructure Department, the DMD or the Database Management Department, and the EID or the Engineering Information Department. They also included the 911 systems on which the Davao Light and Power Company Incorporated handles, the GIS or the Geographical Information Systems. So if I were given a chance to be a part of this information environment, I would rather be on the Business Solution Department or the BSD. For that in case I will perform much appropriate jobs and works for the company. Business Solutions Department or the BSD provides solutions to the problems that are being given by the clients. They provide the sufficient solution to that said problem in order for the client to be satisfied. So able to provide help for the department or the company, my role for this environment is to become a researcher and a programmer as well. Business Solutions Department or the BSD members are mostly programmers and researchers as well. But they are only limited on searching to the problems stated, meaning if I were be able to become the researcher of the department, I'd rather be an outfield researcher. Outfield researcher takes the place of like an survey people. They interacts with the surrounding and get some information on behalf of the problems they have encountered. More likely, it is easier for the department to solve the problems. Relatively, BSD does not only provides solutions for their client but also for the company as well. But for me, members of the said department can handle the problem within the company. Since they are really interacting the problems inside. Me, I want to handle the problems of the client in order for the said company to be more reliable.

The principle of Information Organization and its representation includes the communities, user orientation, and standardization and networking devices. In the communities, there are also principles that must be cater. First is the knowledge needs to be organized for communities. It simply means that
the one who is involved in the organization must first cater the needs of the community. So in my role, the first principle deals with what I want to contribute to the company. That it the people or the client of the organization must be taken of first. Next principle about the community is in designing tools to support the organization of knowledge, guiding principle must be that of user orientation and predominant usage. So meaning that the organization must first create a user friendly environment for their clients. They must create tools or design appropriate things in order for the organization's knowledge may be supported accordingly. And last standard is that the standardization and networking provide infrastructures, which facilitate effective and efficient access to information and documents that can be a help for the client as well. So the next principle in information organization is the user- orientation. In user-orientation, it is somewhat training for the user, either a part of the organization or the client of the organization. Meaning, being a researcher as my role for the organization, I'm required to be oriented properly so that if it is my turn to interact with people, I can orient them in the way that I was being oriented or more likely I can orient them more in the way I was oriented. For that the people I'm interacting with can understand the what will I'm about to do. And the last principle of the information organization is the standardization and networking. It simply means that the organization must be standardize in order for the organization to work properly. In terms of networking, it must be done regularly to solve the issues that being thrown by the clients. In more prominent words, these principles is a great help for me as a researcher as my role to the company. I must first think about what would it the client's reaction and formulate a solution for the clients problem. Then, the user must be properly accommodated so that there are no unlike words for your performance. And lastly, the organization must be working hand-in-hand for the solution. In other words, being part of the organization, its my obligation to work handily with the people around me so that I can perform a better performance for the organization and to satisfy the client's needs.

To perform my role in this information environment, it is not impossible for me to encounter problems and trials. I may face some challenges for it. Challenge is an invitation to engage in a fight or a duel. More likely, I may be into a fight for this role I'm in. In facing problems or challenges does makes the person stronger and makes the person aims to win the fight. Being an outside researcher, one challenge that I will face is how to interact with the people I'm in. It's kinda scary for me to ask questions or even to mingle with those people who throws situations for the organization. It is also a challenge for me to let them listen to what will be the probable answers to the problem. One thing also, as a researcher, it is also a challenge for me to answers the problems. More likely, its a mind game for that case. Joke. So its a mind trick challenge also on how to solve and address the problems. For the first challenge I will face, one thing to solve the problem is to let the public know my purpose for asking some questions with them. One attitude that I must possessed is patience. It is proper for a person who asks questions to be patient because not everyone you are talking is as approachable as the one you talked first. The person who is doing the job is prefer not to answer back the person he or she is about to asked. So for the another challenge or extra challenge, I may able to talk to their leader or higher positioned official for me to be listened. In that case, it is not a problem for me anymore because for sure the crowd will listen to their official or officials. So in that case, I will be able to explain to them and orient them for my purpose of coming to their barrio or barangay. One appropriate words for them to give is that I wont give promises that I know I'm not sure of becoming true. So it is just possible for me to just say the facts for them to know. So for the final challenge, it is possible for me to just focus on the topic I'm in. That I will use not only one reference and talk not only to those involve but also to those who are satisfied with some good actions to that problems.

Within this information environment I'm in, its more likely appropriate to not only think for the organization's progress. Cause the organization is in progress if the consumer or the clients are satisfied by the work. And the information systems environment as well is not being surrounded by the information systems only, but also it is being surrounded by people to do the works with the help of the information systems.

1 comment:

hannah hernandez said...

2000 words jud.!!
well, being in this line of
study i am expecting that
we will be in our respective
information environments after
we graduate(hopefully)